Steps to Follow While Writing a Professional Email or memo

1.Planning:

Read the previous mail or reply  carefully.Understand what is expected of you.Underline the keywords and plan the points to be covered.Make sure that you donot miss anything that is expected of you.

2.Writing:

Express yourself briefly and clearly.For a memo or Email you don't need to include To,From or Date.try to make use of appropriate vocabulary and grammatical structure.Make the language suitable for the readers(s).

3.Checking:

After Writing,read what you have written,correct mistakes and make improvements.If you want to add anything,use a sign,e.g.,put a line through anything you want to omit.Don't rewrite the whole of your answer.If there is a word limit provided(Previous company mail),make sure that you stick to it.